Bev, Miriam, Vic, Deb, Eugene, Olive, Nina and Bunty.
Wood group update,
A price of €150 was quoted for the transportation of wood from Bantry in a trailer or measuring 16ft x 8ft x 8ft.
Vic is offering the use of a vehicle and trailer in return for a share of the wood. Details to be worked out.
Vic is also offering land and trees for the replanting sceeme Justin suggested. Michael Crowley is offering trees and a space to store the wood. Zavier is offering a space to store the wood. The planned trip to cut down the trees is early December when the leaves have fallen.
New Forms,
Bev has added a facility to the CFE website to fill in membership forms online.
Members can now submit an request to the Ask Forum if they can not find the service on the existing skills list.Favour Favour update,
Miriam has offered to coordinate the Favour Fayer going forward. Miriam is planning to organise a visit from Santa and Christmas carols amongst other treats. Deb suggested a CFE choice. We hope to have a very festive flavour to our good to be exchanged.
Clon 400
Bunty and Nina came to talk about a festival they are putting together to celebrate Clon 400. They shared their vision of period costumes and Music amongst other ideas to celebrate the anniversary around the streets do Clonakilty. We offered our help where ever possible.
October 2012 Coordinating Group Meeting
Tuesday 2nd October
Present: Miriam, Bev, Olive, Vic, Jonas, Beth, Christine, Fiona, Julia, Danny, Eileen
Apologies Ger Alice Lisa
Minutes
1. Minutes of September Meeting – accepted
2. Clonakilty Steiner Kindergarten
In response to an approach from the school, CFE have offered whatever help members are willing to provide. The school is considering its needs and will contact us in future.
3. Lifts
Julia asked for feedback about the Lifts page – all agreed it is very usable and looks good.
Take-up still low, but agreed it has a lot of potential. Low response to questionnaire so far. Agreed to give the Lifts more publicity later in the autumn when Julia is back.
A request for a regular lift to school in Bandon for prospective member’s children discussed. Agreed that normal conditions of lifts and favours should apply.
4. Incredible Edible
Miriam is going to visit the original Incredible Edible project in Todmorden near Manchester in the Spring. Companion travellers welcome. Will report back then.
5. Christian’s book layout/artwork request
Application to exceed favour limits for Christian and John N happily agreed – both C& J have plans to restore their respective balances to normal limits.
6. Christian’s computer course
Several members have offered to contribute sessions on a broad-reaching computer and IT training. Christian to confirm timing, venue etc. A page will be set up on the website for this.
7. Logs
Logging team are in touch with owners member of land with trees. An assessment visit was planned for Wed 3rd Paul C, Ger W, Bev C.
8. Improving participation/exchange in the scheme
Agreed: Active members to be asked to mentor new/inactive members
‘Asks’ page to revert to asks not listed on ‘Offers’ or members pages
Members to be encouraged to use search facility and to make direct contact with
others for favours
Membership coordinators to facilitate this rather than do the asking themselves
Training video to be made to show how to search site
Training session to be set up for AGM
9. ‘Asks’ Coordination – update
A has made a start but has had to take a break. We will think about carving the jobs up in to small discreet tasks and look into automated methods.
10. Swap Day – update
Great attendance and a good range of stalls. Favour issuing and bartering seemed to work well. We will go ahead with the November day and review at next meeting.
11. Coordinating group mobile text/email lists
Useful to ask all current and new members to give us contact info, even if they don’t want it on the website,
12. Community Space
Training planned for Wednesday 23rd.
13. Fintan O’ Toole/Book Club visit 25th Oct
All in hand. Posters to be put round town.
14. Halloween Party
Pumpkins to be found. Sand circle, storytelling and soup organised. Details of bike ride in hand.
15. Chairing/Minutes of Meeting November
Vic volunteered to chair, Olive to minute,
16. AGM/Christmas Event
To be discussed more next meeting
17. Marianne Adams request re Mums’ workshop
Felt that promoting the event on the forum is ok, but inconsistent with cfe values to equate favours with marketing or cash.
A.O.B.
Next meeting Tues 6th Nov
Clonakilty Favour Exchange Coordinating Group Meeting Tuesday 4th September, The Lodge 7.30 pm
Present: Bev, Ger, Sara, Alice, Una, Yanic and Olive.
1. Minutes of previous meeting.
2. Matters Arising.
3. Membership and admin update.
Favours for Coordinating Group presented and approved.
Christine to be trained on Favour Admin. Olive and Ger happy to continue with Favour admin.
4. Asks.
Bev briefed Alice on her role as Asks coordinator. Alice to use web texting and emailing to match make members asks with skills and labour offered.
Bev raised idea to ask active members to contact newer and less active members in order to encourage more exchanging.
Bev suggested a lesson for new members in using website to best advantage.
5. Mums Pampering Session.
Sara offering to help with babysitting.
Suggestion that non members could be gifted with voucher for the day approved.
A direct contact approach to mums suggested to spread the word.
6. Pilates and Women's Group update
Sara and Olive talked about their positive experience with Gillian on her Woman's Group.
Bev talked about the upcoming Pilates session to be offered by Heidi. Dates and venue to be decided.
7.First Sunday Swap Day October 7th.
Any member can set up a stall. It was decided that in order to encourage participation there would be no favours needed to do so.
Direct swapping or favours to be used.
Members asked to encourage other members to attend and participate.
No tea and coffee to be provided as we would like members to support O Donovans with a purchase of tea or coffee.
Tables will be provided but it would be helpful to book one so we have an idea of numbers.
New members can be signed up on the day.
8.Update on Cafe space project.
Christeen and Lisa have been meeting and planning to get project off the ground.
Grace Centre to be the venue for the project. An open-ended approach to be used in deciding what the community would like to use the space for.
Bill to facilitate a workshop to raise funds. Free places to be offered to members. Date and time to be decided.
Favour Exchange to sponsor and run.
9. Logging Project.
Ger updated plan to get project going. Price to be sought for transportation of wood. Xavier has a possible storage barn offered by a neighbor.
Justin suggesting planting replacement trees.
Paul and Michele to advise on tree felling.
10. Kindergarden Request.
Members may offer business and fundraising advise. This would be funded by the Favour Exchange.
11. New forum on Website.
Bev shared his new forum this week. This will be an interactive discussion forum for members to share upcoming events or information.
12.Incredible Edible Clonakilty Project.
Video available to watch on CFE website.
Collaboration with other groups i.e.; G.I.Y.Tidy Towns and Sustain Clon was suggested to discuss the possibility of getting such a project going in Clon.
Alice talked about a community orchard in Kinsale.
Beth talked about getting local people to sponsor planting.
Community discussion needed.
13. AOB
Sara and Beth to take over Face Book page.
Sara proposed a CFE Sand Circle and picnic day at Inchydoney beach on September 23rd.
Beth talked about the possibility of having a permanent community cafe in Clon. She spoke of other such projects around the country.
Minutes of Meeting Tuesday 7th August
Minutes of Meeting Tuesday 7th August
Present: Ger, Bev, Idriz, Gjin, Lisa, Christine, Trish, Sara K
Apologies: Jo, Olive, Miriam, Beth, Vic, Deborah
Energy sub group progress and wood cutting exercise. Wood group set up and plans to collect, store and distribute wood from CFE members – investment in favours – spare wood to be exchanged for favours
Ballinspittle members and news from round the country
News of Dublin, Ballinspittle and Ballydehob Favour Exchanges
Cafe space project update and favour giving request
Lisa and Christine brought group up to date with new shared space idea. Group approved using favours to help run the space – two hours per week
Update on admin
Group approved favours for admin and other work
Ger and Olive & Christine also going to share website and favour registration updates.
New Asks person!
Alice will step in in September to help put members in touch with each other
Mother and women sub group info
Claire has a great project for mum’s to be pampered and children minded.
Directions to the Lodge for next meeting
Clonakilty Favour Exchange Coordinating Group Meeting, 3rd July 2012
Present: Bev, Patrick, Julia, Ger, Idriz, Louise, Deirdre, Beth, Nehat, Sara
Apologies: Olive, Miriam, Jo, Justin
Membership – CFE now at 100 members. New ‘meet members asks’ section on asks page designed to introduce new people and to involve them in exchanges asap. Look at page and see if you can meet an ask. Action members to check out Asks page
Lifts Julia has set up the new lifts page and it is working. Still a number of questionnaires yet to be returned to make the database of lift offers complete and more workable. Action members offering lifts to complete questionnaire and return to Julia
Book, CD and DVD libraries. Sara (DVD) Ronan (CD) and Danny (books) will be custodians of the new swap/share scheme. All 3 will operate in the same way. To join, just donate two (more if you like but quality rather than quantity is the aim) good books/CDs/DVDs to the scheme with a one sentence recommendation /description for each and give them to R/S or D. The list will then appear on the website so you can see what is available to borrow. To borrow, contact R/S or D directly or via the dedicated email cfelibraries@gmail.comto arrange to collect the one you want to borrow. In exchange, give one to them as a donation, with a one sentence recommendation /description. That’s it. No need to return the item, but you can if you want to. Sara is planning to be at the market on Friday morning with the DVD’s so a good chance to join and fix up your weekend film. The next book club meeting July 12thmight be a good chance to get the book library going.
Film Club offer. It was agreed to post a request for an exchange by Clon film club. IN exchange for help setting up a website and cheering up their facebook page they are offering 6 tickets to films in the autumn season.
Flood
Help Squads
CFE is working with the Chamber of Commerce, Town Council, GAA and others to coordinate a fundraising and flood damage repair group of volunteers. See www.clonflood.com
The meeting agreed to make the flood a giving project not related to favour exchanges, and to ask members to sign up to help with the flood effort via the new website.
Group agreed that CFE members could be asked to coordinate help squads which will also involve volunteers from the general public.
Fundraising
Voluntary help squads will need materials to renovate buildings – paint, carpets, wood etc. Funds are to be raised via website and credit union donations, But CFE will also organise fundraisers to help with this effort.
Bernie Smyth’s Ceidhlí Nun show to be used as fundraiser on 20th July at De Barras. Raffle also being organised for that night.
Justin is organising a music concert fundraiser –
Deirdre, Beth and Sara have offered to organise a coffee morning.
Volunteers are needed to organise a pub quiz.
Beth and Karin (yet ot be asked) offering a sand circle event.
Street party
Patrick suggested, and will organise, a street party for August in the centre of town as a thank you to people who have volunteered, and as a way of bringing town together, celebrating the relief efforts and building community spirit. Bring food and meet people.
Town meeting
Members suggested a coordinated meeting to discuss the flood and issues related to it in an open forum. Bev to suggest to coordinating group of committees/council etc.
Next Meeting Tuesday 7thAugust at the Clonakilty Lodge 7.30pm
Clonakilty Favour Exchange Committee Meeting, 1st May 2012
Present: Olive W, Bev C , Ger W , Brian D , Deirdre L, Deirdre B, Paul C , Idriz K, Jo B, Richard B, Julia F, Kitty P
Minutes of last meeting
Julia Fvolunteered to manage the car pool page.
Planning for next major events
Goods Exchange June – Agreed that the exchange will be Sunday pm once per month – 2-4, behind O’ Donovan’s Hotel. No fee to exchange or attend, but levy of 1 favour for every 20 exchanged for those who exchange goods to that amount.
Tool Bank. CFE to keep a list of tools for tool bank, + ask members to offer tool mending and repair. All tools registered to be kept by their owners, details of how to loan/borrow them kept in registry. Annual damage fee contributed by all users of bank (amount to be worked out) and all tools registered to be valued against possible loss or damage.
Random Acts of Kindness Festival July2012Clonakilty Favour Exchange Committee Meeting, 27th April 2012
Present: Olive W, Bev C , Ger W , Brian D , Deirdre L, Deirdre B, Paul C , Idriz K, Jo B, Richard B, Julia F, Kitty P
Apologies: Brigid, Karin, John, Xavier, Miriam, Sinead M
Minutes of last meeting
Agreed
Report on progress so far:
Report on progress so far:
Publicity
Great coverage nationally and locally, though BE reports many locally have not heard of CFE. Suggest circulating meetings plus other local events – see RAOK below.
Membership
Now 85 members, with majority exchanging, but need to engage the recent joiners.
Olive offered to make helping hand list of when and what people are available for, and coordinate help squads.
O will also arrange coffee mornings for members to meet. CFE Market will also be a good place for members to meet up. [Since the meeting it’s been agreed that coffee meetups will take place in O’ Donovan’s Hotel (bar) on Fridays at 2.00pm after the market.]
Greeters to call new members and encourage exchanges.
Annie Asks (Ann Donnelly) has also been very helpful getting exchanges going.
General view that speed exchange was very effective and another would be good way to engage new members and build current members relationships. Bev and Olive to organise
Exchanges
450 favours exchanged since 1st march. Huge range of skills – report to come
450 favours exchanged since 1st march. Huge range of skills – report to come
Administration
In addition to Bev, Steven, Sinead M, Kitty, Jo L and Anne D have already been working on balances and asks page, emails and book club. Kitty has now finished placement, and Sinead had baby, so more hands needed to keep admin up to date and responsive.
Request will go out for members to undertake admin tasks as favours so that system is efficient and self sustaining. Lot of separate tasks now identified.
Levy
The Quarterly Levy of 5 favours per member will be taken on 1stJune, as set out in the rules. The pool of favours will be used primarily for admin and organisation. Others will also be needed for uploading membership, asks and new projects including tool bank, lift-sharing page and market. Requests for favours for admin will be put to and approved by the coordinating group at the monthly meeting
Levy
The Quarterly Levy of 5 favours per member will be taken on 1stJune, as set out in the rules. The pool of favours will be used primarily for admin and organisation. Others will also be needed for uploading membership, asks and new projects including tool bank, lift-sharing page and market. Requests for favours for admin will be put to and approved by the coordinating group at the monthly meeting
Julia Fvolunteered to manage the car pool page.
O suggested Bev be given favours for some of the admin work put into scheme so far. Agreed.
Book club Thanks for Jo for excellent first meeting. Ground floor, private venue needed for future meetings. Next meeting 6th June pm at Courtyard with author David Mitchell. Suggestions sought for next book choices.
Planning for next major events
Goods Exchange June – Agreed that the exchange will be Sunday pm once per month – 2-4, behind O’ Donovan’s Hotel. No fee to exchange or attend, but levy of 1 favour for every 20 exchanged for those who exchange goods to that amount.
Tool Bank. CFE to keep a list of tools for tool bank, + ask members to offer tool mending and repair. All tools registered to be kept by their owners, details of how to loan/borrow them kept in registry. Annual damage fee contributed by all users of bank (amount to be worked out) and all tools registered to be valued against possible loss or damage.
Random Acts of Kindness Festival July2012
See festival website www.raokclon.com
Three events from CFE – Leviathan political cabaret Fri 20thJuly pm
Planning for a Better Clonakilty workshop - event with Chamber of Commerce, CFE and Constantin Gurdgiev sat 21st am
CFE favours for pledges event Sunday 22nd Emmet Square. Members needed to offer favours on the spot [eg face painting, face and neck massage, advice corners, astrology, tapestry, sketching, music – anything!].
Details to follow (Action Miriam)
AOB
AOB
Nothing.
Next Meeting: Tuesday 3rd July, The Lodge, 7.30pm. Contact Bev for agenda items etc 089 435 2675
Clonakilty Favour Exchange Committee Meeting, 27th April 2012 Present: Ger Walsh, Olive Walsh, Steven Kelly, Bev Cotton, Miriam Cotton
Apologies: Ann Dinneen, Brian Evans
(NB All members: everybody is welcome to attend committee meetings – see members’ area on the website for dates, which we will try to post with good notice.)
Minutes:
- Arrange/discuss AGM November/December to decide new committee and election of officers
AGM to be held Tuesday 11th December in the evening followed by CFE party. Investigate use of The Venue. Cover fee may need to be charged to pay for room. Members hopefully will provide entertainment. (Action Miriam)
Committee members to be nominated and elected – list of vacant positions to be drawn up. (Action Olive)
Membership to be given advance notice of AGM agenda. (Action Bev)
By-laws and rules to be presented at the meeting for approval. (Action Steven)
- Giving Officer and Gives Page - draft text for page for approval
Draft approved with minor edits – also to include clear statement that we are not-for-profit, voluntary, neighbourhood self-help scheme. Load Giving Page on website. (Bev)
- ‘Security’
It was agreed that CFE is committed to transparency, openness and community as at present. If members are concerned about email security we will offer a dedicated gmail account and/or email filtered through BoxBe.
- Launch Friday May 4th - Outstanding preps and plans
Market stall – manning, leaflets etc: Mim to buy drape for table.
Bev to make laminated A3 CFE headers.
Olive/Alison to complete lollipop sign.
Bev to collect balloons and investigate/purchase ribbon for same!
Olive to blow up balloons! With helium pump if possible J
Acapellabella will perform three songs at 1.00pm at the stall.
Bev to bring registration forms on the day.
Mim to bring leaflets
Press –statement for launch day (Mim will circulate draft statement for approval)
(West Cork People are covering in advance, Southern Star will be there on the
day, Miriam to check with West Cork Times, Local Campus, Friday Ad,
C103FM, Evening Echo, Irish Examiner and Cork Indo)
[Posters to be put up around town – action Mim & Bev – forgot to mention at
meeting]
Miriam to issue press release to local media re launch on Monday 30thApril.
Richies – Ann Donnelly has made arrangements with Richies – Olive to confirm numbers as best possible by Wednesday
Thank you present for Constantin Gurdgiev: Olive to ask members for home-made contributions for a hamper.
- Admin
Steven will share administration of the website and uploading of members registrations and details. Bev and Steven to meet next week. It was agreed that all admin and committee time is donated to the scheme at present but that once the member’s levy begins (1st June) we hope that administration of the scheme will be self-sustaining as a Favour Exchange
- Money/Expenses
Doantions to admin costs so far: B&M: 100
G&O: 100
SK: 100
Total In: 300
Costs so far: Hire of rooms: 50
Ink: 30
Photocopying: 18
Printed Balloons: 75
T-shirts: 180
Snacks/Sp. Exch. 25
Dot.com reg. 18
Camera battery 11
Total Out: 397
Fundraisers to be held later in the year.
- Next Members Evening
Interactive brain storming and social event – to discuss ways of developing CFE and benefiting the community - in approx two months time.
- Kilkenomics
Miriam confirmed that economist David McWilliams has offered us a slot to hold the workshop we promised to run for interested parties around the country at the Kilkenomics festival. Details and plans for same to be discussed later.
Next Committee Meeting: Tuesday May 15th, venue/time to be confirmed.
Minutes of CFE Committee Meeting 3rd April 2012
Meeting to plan the speed exchange evening and launch.
Present: Olive, Bev Miriam (apologies) Ger
Speed Exchange Evening
Objective: meet members you don't know. Find out the range of skills offered. Encourage more exchanging between a range of members. Come away with at least one arrangement to exchange each
Plan: Introduction to each other and reason for joining CFE
How the exchange will work:
Present and discuss wants and offers and Q+A session about how exchanges work best
Speed exchange: Group A will be members who already (or mostly) know each other well. Group A sit down one side of a set table. Group B sit opposite and move one space a long after each exchange discussion. Each couple (sitting opposite sides of table) get three minutes to meet each other and find out what each other are offering and find something they might need/wants/. Move one space to right after each exchange, person off the end joins the table at the other end again. Keep going until every pair in A has me B. Each to keep a note of numbers and exchanges arranged.
End the evening with tea coffee and chat.
To do:
Book room for Tuesday 24th April - O Donovan's Hotel Clonakilty 8.00 pm (Action Bev)
Advertise: posters round town and stall at market, plus email (Action Miriam/Bev/Olive)
All current members and prospective members to be invited by email and text
(Action: Committee, Coordination Bev)
Launch
Planned for 4th May. Three main events – market stall to give out leaflets
Acapellabella to sing in market at 1.00 pm
Press conference with Constantin Gurdiev for 2.00 pm
Dinner for well wishers early evening
Needed
T shirts and balloons for launch
Posters and leaflets for launch
Press to be booked for conference – second speaker for debate?
Book market and hotel
(Action: Committee, Coordination Miriam)
The website
Wants Page/Swapping
Current skills page is a wish list drawn up before CFE began. It can now be written to reflect the actual range of skills offered and then be useful as a search prompt. (Action Bev)
Website edits
Committee invited to look over the website to see that it is keeping up wiht new changes and membership (Action committee/report changes needed to Bev)
New members
Need to encourage new members to start exchanging, and to come to exchange evening (Action Olive)
General review of progress so far
Membership is increasing steadily, exchanges beginning and press coverage positive.
Next meeting Friday 27th April 3.00 pm to plan launch
Minutes for C.F.E. meeting held on Monday 23rd Feb 2012
Present at meeting were:
Bev Cotton
Miriam Cotton
Gerald Walsh
Olive Walsh
*Our meeting began with Bev reading of minutes from our last meeting.
*We decided to change the name of our group to the Clonakilty Favour Exchange as we believe it describes more clearly what we are about.
*We also renamed our Hit Squad to Help Squad.
*We agreed to concentrate on building up our favor exchange and not to get involved in the trading of goods at this time.
*We discussed the idea of asking new members to provide photo ID. We decided against this as it could be off-putting.
We also decided against charging a membership fee preferring instead to arrange a fundraiser later on in the year. A gig at a Clonakilty venue was suggested.
In the mean time until fundraising begins Bev and Miriam Cotton and Ger and Olive Walsh have agreed to fund the initial costs of the publicity i.e... brochures posters T-shirts.
Monies to be refunded some time in the future. A sum of 300 hundred euro. 150 per couple was agreed.
*We took advice from C.A.B. regarding involvement in our C.F.E. group while in receipt of Unemployment Benefit.
There is currently no rule against involvement, however it is up to the individual to inform the Benefits Agency of any voluntary work.
*Miriam presented her proposal draft promotions plan and time table launch for our C.F.E. group. Available to read on website. All present agreed with plan.
*Miriam is to look into Census information to better understand our local demographic.
*Olive described her understanding of the scope/remit of her Membership Co-ordination Role.
*Ger shared his list of jobs/skills as a prompt to new members joining the scheme which is to be published on the C.f.E. website.
*We also discussed having a Wanted section to encourage trading. As well as listing skills and qualifications Bev suggested having a willing to do list to enable members to increase their potential offers.
Bev suggested a 15 minute or small job section i.e...for a dripping tap or other job that takes little time to complete.
Bev is to work on the website to breaking down skills and presenting them in a user friendly way, perhaps incorporating symbols.
*Bev read his up to date work on our Constitution/Rules/Ethos. Available on our website.
*We would like to aim for 3 projects a year for our Help Squad,in the Clonakilty area.
These projects will be to the benefit of those in need of help who are unable to participate in our scheme and will be funded by the quarterly subs of 5 favors per member.
*Miriam suggested a message board on our website to encourage members to communicate with each other.
*We plan to have a presence once a month at the Friday market to continue to promote our group and find new members.
* Olive suggested preparing a generic letter to send to potential recipients of our Help Squad
We decided on time plan for timetable to launch.
*Next meeting to be held on Tue 21th Feb. The purpose of this meeting is to invite interested people to find out about C.F.E. and invite them to join. We will begin to trade as soon as possible to test system and if possible photograph some trades for our website.
*A meeting on the Tue 20 March is planned for wider recruitment.
*We decided that the optimum time for a public meeting was about 4-5 weeks before Launch date. Not sure if we set a date for that.
*Launch is planned for Friday 11th May, market day. Suggested venue is
Astna Squarefollowed by a leafleting of the Clonakilty area. We decided it is important to take good contact information from interested people and follow up with a call wihin two weeks of Launch.
Astna Squarefollowed by a leafleting of the Clonakilty area. We decided it is important to take good contact information from interested people and follow up with a call wihin two weeks of Launch.
22 May meeting for all members.19 June review meeting
Minutes of Meeting 9th January 2012
Present:
Olive Walsh
Ger Walsh
Bev Cotton
Miriam Cotton
Minutes
Agreed that purpose of meeting was to establish the ethos of Clon LETS and to identify an immediate plan of action to get the scheme up and running.
The following points were agreed:
Ethos/Rules/Constitution
The ethos of Clon LETS is to be supportive, inclusive and respectful of the differing inputs of members.
All types of labour will be treated as equal – measured in units of time to be called Favours – one Favour =15 minutes of labour.
An appropriate constitution and set of operating rules to be established as soon as possible - perhaps adapted from another LETS scheme – possible texts to be presented at next meeting for discussion/agreement – ACTION Bev Cotton
Website
Photo ID to be included for each member where possible
Images of people doing work should be prominent
Registration of work exchange/trade is to be online via email or text to the web administrator and recorded on the site
The website will encourage feedback/constructive criticism of any aspect of the scheme via email or text to the Website Administrator/Membership Coordinator.
Praise or testimonials for the work of individual members will be included on their personal entry
Administration
Administration work will be contributed on the basis of a levy of 5 Favours each quarter on each member which can be redeemed by committee members according to the hours of admin they have contributed.
Clon LETS ‘Hit Squad’
The quarterly levy (see above under ‘Administration’) will also be used to make labour available for voluntary projects on behalf of the scheme which could be offered to local groups or individuals. Agreed to identify a deserving cause asap and report back with suggestions to next meeting. Action: All present.
Committee
Olive reported experience from established groups is that a core committee responsible for ten specific functions is needed to ensure productive administration of the scheme. The following roles were volunteered for:
Membership Co-ordinator, Olive
General Support, Ger
Webmaster
Group Co-Cordinator
Bev
Promotions/Events Organiser/Newsletter, Miriam
Minute taking to be rotated among existing 4 committee members until a Secretary is found
Committee roles yet to be filled:
Secretary
Treasurer
Others (can’t remember!)
Membership
All present to make as many contacts with other possible interested parties and invite them to a formal meeting in early February. Venue (hopefully The Grace Centre) and date to be confirmed – Action Bev/Miriam asap
General/Other
Points of discussion minuted here to be discussed as part of the agenda for the next meeting 23rd January (see below) according to agreed roles/agenda items:
Ideas for encouraging new members or those in large debt to the scheme to get trading included: inviting them along to squad work and inviting them to help with admin work.
(Membership Coordinator/Olive W)
Members in credit to be encouraged to call those in debt to get the scheme back in balance.
(Membership Coordinator/Olive W)
Committee agreed to the idea that the maximum and minimum number of Favours to be in credit or debit to be 100 (equivalent of 25 hours). (Core rules/Group Coordinator/Bev C)
Also agreed that exceptions to the maximums (for compassionate reasons etc) can be approved by the committee on request. (Core rules/Group Coordinator/Bev C)
List of jobs skills which could be used to prompt new members when registering to be discussed at next meeting. (Action: Ger W)
Various ideas for promoting the scheme: Posters/flyers; finish website with pictures of work done locally by Clon LETS ‘Hit Squad’; identification of short medium and long term objectives with promotional activity to support same; identification of various groups or ‘publics’ with promotional activity tailored for same (eg GPs, individuals, voluntary organisations/charities, sympathetic businesses etc); regular stall at Clonakilty Market. (Promotions/Events Organiser/ Miriam C)
Planning & Time-table
Official launch of Clonakilty LETS is planned for early-mid May. Working back from that:
Next meeting of the initial group 23rd of January at Olive and Ger’s – 11am.
Agenda for this meeting as follows:
*Draft promotions plan + timetable to launch. Action Miriam C
*Membership Co-ordination Role – scope/remit etc Action Olive W
*List of jobs/skills as a prompt to new members joining the scheme Ger W
*Constitution/Rules/Ethos Action Bev C
*Planning for first open meeting in early Mid-Feb All
Miriam Cotton
10 January 2012
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